Present: Laurie Bryan, Mary Garland Amy Markus, Suzanne
Shevenell, Eric Spitzbarth – Selectman
Meeting called to order at 1:00 pm.
The minutes of November 19, 2104 were reviewed; Bryan,
seconded by Garland, made a motion to accept as written. Motion to accept was unanimous, and minutes
were accepted. The Treasurer’s report for the month ending October 31st
was reviewed. Specific cost center for Building and Grounds was discussed in
detail, with Director Markus explaining that carpet cleaning of the Library and
Daniels Room spaces, as well as the new outside sign was reflected in these
numbers. The Trustees and Markus agreed that a detailed review of the paid
bills relative to general ledger cost centers would be done before finalizing
the 2014 Income and Expense Reports. The report for the period ending November
30th was not available due to the early meeting date of this month.
The Trustees will review the last 2 months financials at their January, 2015
meeting. Bryan, seconded by Garland to approve the October report, made a
motion. Report was accepted unanimously.
Director’s Report: Markus reported that the Apollo ILS
System is working very well. Patrons are
using the Reserve a Book/Item from their homes, new patron cards are issued,
and the staff is becoming familiar with the program.
Children’s Librarian Position Update: Ads have been placed in local papers as well
as on line with appropriate NH state sources.
Markus is very pleased with Teresa Earle’s work and her enthusiasm in
providing coverage during this period.
Year End Reports: Both Markus and Bryan will prepare the
yearend reports required by the Town.
The Trustees will review, sign, copy and file the yearend report from US
Trust upon receipt of it.
Markus noted that the Library would be closed on the
following holidays: Christmas Eve,
Christmas Day, and New Years Day.
The Trustees will attend, at the request of the Select Board
a meeting to review the 2015 budget on Friday December 19, 2014 at the Town
Hall offices at 1:30pm.
Other Business: Contingency Planning: Bryan stated the need
of adding phone numbers of all Trustees, and Staff to the Hancock Town Library
Policy Handbook. Keys will be distributed to all Trustees. The Trustees will also receive training in
operating the Apollo ILS System, as a backup to the Library Director and Staff.
The next Library Meeting will be at 1:oo pm on January 28,
2015.
Motion to adjourn was made by Bryan, seconded by
Garland. The Trustees all voted in the
Affirmative and the meeting was adjourned at 2:10pm.
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