Library Trustee Minutes ~ June 18, 2014

Present: Laurie Bryan, Mary Garland Amy Markus, Suzanne Shevenell. Eric Spitzbarth

Meeting called to order at 1:00 pm.

The May 28, 2014 minutes were reviewed, and unanimously approved as written upon a motion by Bryan, seconded by Shevenell.

The Treasurer’s corrected April report was reviewed. Director Markus stated that the May and June reports would be presented at the July meeting. Motion by Shevenell, seconded by Garland to move to accept corrected April report. All affirmed.

Director’s Report:

Library Sign and Post: Markus stated that the new Library Sign and post is ready for installation, and the Trustees approved this purchase, and asked that Markus contact Custom DeSigns of Keene and arrange for installation.

Outstanding Payroll issues: Markus, together with Town Office Staff have corrected staff payroll issues, after review with the Trustees, via email and writings during June.  The Trustees concur with the actions taken on this matter.

Summer Reading Program Kickoff: Markus reminded the Trustees of the Children’s Summer Reading Kickoff Program at the Library on Thursday June 19^th. Staff from the Squam lakes Science Center will present a program on ‘Animals with Bad Reputations’ at 6:45pm.  Children’s Librarian Timm has many projects in place for the school summer vacation period.

Library Policy Review:

Job Description Policy: Markus will present updated Library Director and Children’s Librarian Job descriptions for Trustee review, and adoption at the July Trustee meeting.  Duties will be reviewed, changed and updated to reflect current library practices.

Daniels Room Policy: The Trustees, with input from Director Markus discussed the use of the Daniels Room by out of town groups.  There was a unanimous agreement that future use of this facility by out of town groups will be subject to a $20.00 per hour building usage fee as well as signing a hold harmless and indemnification waiver, holding the Library and the Town of Hancock free of any liability issues.  The Trustees accepted these additions to the current Daniels Room Policy unanimously.

Unattended Child Policy: Markus summarized her review of other NH Library Policies for unattended children.  After discussion with the Trustees and the Director the policy will be voted on at the July meeting.

Patron Behavior Policy: Markus has reviewed current policies on this subject currently in place at NH Libraries.  She will present for Trustee consideration and vote a policy that covers this issue at the July Trustees’ meeting.

NH House Bill 297: Shevenell summarized the changes in Library Trustees Investment Authority, which now allows the Trustees in association with their investment advisor to follow Prudent Investor Rule in monies donated directly to the Library.  Chairman Bryan asked that Markus invite Chairman of the Trust Funds Dowse to the July meeting for his comments on the funds performance year to date held by the Town for the benefit of the Library. The Library trustees advisor will be invited to attend the September meeting.

Building Light Bulbs: Mr. Spitzbarth stated that the Library should work with volunteers to deal with light bulb replacement.  Chairman Bryan asked Markus to contact PSNH to research LED replacement fixtures for future energy savings.

The next Trustees meeting will be at 1pm on July 23, 2014. THERE WILL BE NO AUGUST MEETING.

Garland made a motion to adjourn, seconded by Bryan, and the May meeting was adjourned at 2:10 pm.